Personal and team separation
Personal workspace files are not mixed with team workspace files. A member can switch between the contexts from the dashboard navigation.
Separate people, projects and files
Team workspaces for shared media projects
A team workspace gives a group its own active library instead of mixing project files with a personal workspace. Members can switch workspaces, work with shared assets and use roles that determine which dashboard actions they can perform.
The workflow
How a team uses a workspace
The useful detail is what changes after the upload or selection. Follow the steps to see where the file, link and recipient fit together.
- 1
Create or select
Create a named team workspace or choose one from the workspace switcher. Personal files remain separate when you change the active workspace.
- 2
Invite the right people
Workspace administrators can invite members by email and assign an available role. Invitations are tied to the workspace rather than to one file URL.
- 3
Work in the shared library
Uploads, folders and file management actions use the active workspace. Editors can work with media while viewers retain a narrower access level.
- 4
Review or remove access
Owners and permitted administrators can change a member role, cancel an invitation or remove a member. The activity area records workspace and file operations where logs are available.
Product detail
Keep workspace boundaries clear
The workspace switcher is the first control to check when a file seems to be missing. It changes the library and the permissions context used by the dashboard.
Roles with different reach
The product uses Owner, Admin, Editor and Viewer roles. The role determines whether someone can manage members, edit media or only inspect and share available assets.
Member changes
An authorized administrator can invite, cancel, change a role or remove a member. Removing a member removes that person’s workspace access rather than deleting the asset for everyone.
Activity context
The team area can show a chronological audit view for workspace operations and file actions. It is a workspace record, not a promise of website-wide visitor analytics.
Practical use
Useful team arrangements
Agency client work
Give a client project its own workspace so the team can manage previews, PDFs and downloadable files without mixing them with another account’s library.
Support and content roles
Let an editor prepare assets while a viewer checks the current file or link. The owner keeps control of membership and workspace settings.
Before you rely on it
What the workspace does not promise
- Workspace access is not the same as a public share link; recipients outside the workspace still need the link’s configured access.
- The product does not promise fixed member, storage or activity allowances for every account. Check the current plan and the controls enabled for your workspace.
- A member’s role controls dashboard actions, but it does not turn a public link into a private link.
- Activity logs describe recorded workspace operations; they are not a complete visitor or failure-alert system.
Questions about this workflow
Frequently asked questions
Yes. The dashboard workspace switcher lets a signed-in user change the active context. The selected workspace controls which library and permissions are shown.
The workspace implementation supports Owner, Admin, Editor and Viewer roles. Which role can be assigned or changed depends on the actor’s permissions.
The member loses access to that team workspace. The shared files remain in the workspace unless an authorized user separately moves them to Trash or deletes them.
No. Workspace quotas and plan rules can differ. Use the current dashboard and pricing information for the limits attached to your account.
Continue the workflow
Use a related page when the next step needs a different file type, workspace control or sharing mode.
Product controls and plan availability can change. The active dashboard remains the source of truth for your account.