Folders and collections
Place assets in folders or group them into collections when a project needs an ordered set of files. Folder creation is subject to the current plan.
Organise hosted assets
A media library for files you need to find again
After an upload, the file becomes a library asset that you can search, inspect and manage from a signed-in workspace. Media2URL keeps the asset record, its link settings and its available versions together instead of leaving the URL in an old message.
The workflow
What happens after upload
The useful detail is what changes after the upload or selection. Follow the steps to see where the file, link and recipient fit together.
- 1
Choose a destination
Upload into your personal workspace or the active team workspace. Signed-in users can choose a folder, collection and tags before the upload is finalized.
- 2
Review the asset
The library shows the filename, type, size, visibility, processing state and version count. Images, PDFs, video and audio can open in the dashboard preview when that format is supported.
- 3
Find it later
Search by filename, extension or content type, then narrow the results by folder, tag, visibility, date, favourite status or processing state.
- 4
Manage the link
Open file details to copy the direct URL, share page or download link. From the same area you can rename, move, tag, update access or send the asset to Trash.
Product detail
The library is more than an upload history
The useful part of the library begins after the result panel closes. It gives each hosted file a place in the workspace and a set of controls for future sharing.
Tags and bookmarks
Apply tags for repeatable filtering and bookmark important folders or links for quicker access from the dashboard.
File details
Inspect the MIME type, size, dimensions or duration, visibility, processing state, versions and custom metadata from the asset panel.
Versions and replacement
Supported processing tools can save a variant, a new gallery asset or a replacement/version attached to the source. The available save choices are shown in the dashboard.
Practical use
Where the library helps
Website asset maintenance
Keep screenshots and downloadable files in a named folder so a new team member can find the current link without searching through chat history.
Client project handoff
Separate a client’s files in the right workspace, apply useful tags and copy the share page or direct URL from the asset record when a review is ready.
Before you rely on it
Access and plan notes
- A signed-in account is needed for the dashboard library and its management controls.
- Folder creation, workspace permissions and processing options can depend on the active plan and your role.
- The library does not make every file previewable; unsupported formats can still be downloaded or opened through their available link outputs.
- Moving an asset to Trash disables its public links; permanent deletion is a separate action where the dashboard allows it.
Questions about this workflow
Frequently asked questions
Yes. The dashboard can search filenames, extensions and content types, and it can narrow results with folders, tags, dates, visibility and other available filters.
A user with the required workspace permission can move an asset to a folder or back to the root library. Folder creation and some organization actions are plan-dependent.
The library actions can expose a direct URL and share-page link for an active asset. The exact output depends on the file and its current link settings.
Supported replacement and processing workflows can attach versions to an asset. The dashboard shows the version information and the save options available to your workspace.
Continue the workflow
Use a related page when the next step needs a different file type, workspace control or sharing mode.
Product controls and plan availability can change. The active dashboard remains the source of truth for your account.